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A meeting ends, and you have six short lines of notes.

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A decision is mixed with three tasks, two missing details, and an open question.

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It is easy to make a tidy list that sounds more

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certain than the meeting actually was.

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We will use AI to draft an action plan, then check

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every line against the source.

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These Project Orion notes are invented and contain no client or personal information.

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Before trying the same process at work, check whether you have

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permission to put real notes into the tool and whether your

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organization allows that service and its privacy settings.

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If the answer is unclear, use approved or redacted material instead.

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The sample note file labels each line N one through N six.

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That small step matters.

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It lets us ask the model to point to the exact

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sentence behind every extracted item.

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The line references do not prove the output is correct, but

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they make human verification faster than comparing a free-form summary

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with the whole meeting from memory.

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The downloadable prompt begins with a boundary: use only the supplied notes.

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It asks for decisions explicitly agreed, action items with task, owner,

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due date and source line, plus open questions.

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If an owner or date is missing, the model must write Not specified.

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It must not turn a suggestion into a commitment.

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Now place the fictional notes under that prompt and request a draft table.

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This is a formatting and extraction step, not a meeting replay.

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The model did not hear the participants and cannot know what

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someone meant beyond the text.

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We want a reviewable first pass that keeps uncertainty visible,

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especially where an owner or deadline was never recorded.

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Line N two says, We agreed to use the existing signup

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form for the pilot.

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That is a decision because the note explicitly says the team agreed.

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The draft decision log repeats it and cites N two.

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It does not add a reason for the decision or claim

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that another form was rejected, because neither point appears in the notes.

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Line N three says Ada will draft the FAQ by fifteen October twenty twenty-six.

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The action table can safely include task: draft the FAQ; owner:

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Ada; due date: fifteen October; source: N three.

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Those four fields are in the note.

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We do not need the model to guess a project manager

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or a priority label.

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Line N four says Ben will test the mobile signup flow,

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but no date was agreed.

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The table should show Ben as owner and Not specified as the due date.

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A model might suggest a sensible date based on the pilot schedule.

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That would be a new proposal, not a fact from the

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meeting, so it stays out of the extracted plan.

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Line N five says to send the pilot invite on nineteen

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October, but it names no owner.

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The draft records the date and puts Not specified in the owner column.

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That gap is now obvious and can be resolved with the team.

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Assigning Ada or Ben because they appear elsewhere in the notes

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would invent a commitment.

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Line N six asks whether legal review is needed before the invite.

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The draft places it under Open questions, with N six as its source.

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It should not rewrite that sentence as a decision to seek

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legal approval, and it should not say approval is unnecessary.

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The meeting notes leave the answer open.

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Put the three actions together and the gaps stand out.

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Ada has a date; Ben does not.

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The pilot invite has a date but no owner.

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Each row also points back to N three, N four, or N five.

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This is a useful draft because it exposes missing information instead

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of smoothing it over with plausible sounding guesses.

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Even with line references, a model can misread a sentence or

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attach the wrong source.

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Open the note file beside the table.

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For each item, find the cited line and ask whether the

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task, person, and date are actually there.

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If a field has no supporting words, delete it or mark it for clarification.

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Start with the decision log.

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The wording use the existing signup form appears in N two,

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and the word agreed makes its status clear. Good.

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If the draft had added launch next week, we would remove that phrase.

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The date of the pilot launch is not in this note set.

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Verification means matching the claim to the actual words.

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Next check Ben's row and the pilot invite row.

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N four explicitly says no date was agreed, so Not specified is correct.

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N five explicitly says no owner was named, so Not specified

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is correct there too.

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These blanks are not a failure of the prompt.

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They are decisions the team still needs to make.

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You can add a separate follow-up list after reviewing the draft:

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ask Ben for a test date, assign the invite owner, and

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answer the legal question.

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Keep that list clearly labeled as follow-up.

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Do not insert those requests into the meeting decision log as

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if people had already agreed to them.

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Once the source and draft agree, a person can share the

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checked action plan with the participants and ask them to confirm the gaps.

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If you revise the plan after they reply, record that new

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information as a later update.

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The original notes remain the source for what was said in

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this meeting, and the action plan becomes a maintained working document.

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You can download the six-line fictional note file, the reusable prompt,

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and the checked example output shown here.

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Try the prompt, compare your draft against the example, and challenge every extra claim.

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The goal is not a beautiful summary at any cost.

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It is a short action plan whose decisions and missing fields

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you can defend from the source.