1 00:00:00,080 --> 00:00:04,519 You need one reviewer to read a OneDrive agenda without changing the original. 2 00:00:04,519 --> 00:00:08,275 A link set to Anyone can travel beyond the intended recipient, 3 00:00:08,275 --> 00:00:12,032 and an Edit link grants more control than this task needs. 4 00:00:12,032 --> 00:00:15,788 We will use a fictional agenda to inspect the Specific people 5 00:00:15,788 --> 00:00:20,569 and Can view choices, then describe what must be checked before and after sharing. 6 00:00:20,569 --> 00:00:23,642 No real file is shared in this source exercise. 7 00:00:24,242 --> 00:00:28,226 Download the fictional review agenda and upload it only to a 8 00:00:28,226 --> 00:00:32,573 disposable OneDrive folder if you are practicing in an account you control. 9 00:00:32,573 --> 00:00:36,919 The file contains a fake workshop title, schedule, and two review questions. 10 00:00:36,919 --> 00:00:40,903 Do not use an actual client document or assume the example 11 00:00:40,903 --> 00:00:44,163 email in the checklist belongs to a real person. 12 00:00:44,163 --> 00:00:48,872 Your intended recipient must be someone you know and are authorized to invite. 13 00:00:49,472 --> 00:00:54,838 In OneDrive on the web, select the exact practice file and choose Share. 14 00:00:54,838 --> 00:00:59,378 Before copying any link or sending an invitation, open Link settings. 15 00:00:59,378 --> 00:01:03,093 Microsoft lists link audiences including Anyone, People in your 16 00:01:03,093 --> 00:01:06,395 organization, People with existing access, and Specific people, 17 00:01:06,395 --> 00:01:08,046 depending on account policy. 18 00:01:08,046 --> 00:01:12,586 If your organization disables a choice, do not bypass its settings. 19 00:01:13,186 --> 00:01:15,619 Choose Specific people as the link audience. 20 00:01:15,619 --> 00:01:19,443 Then set the permission to Can view, or switch off Allow 21 00:01:19,443 --> 00:01:22,919 editing if that is how your account presents the choice. 22 00:01:22,919 --> 00:01:25,004 Read the summary before applying it. 23 00:01:25,004 --> 00:01:28,828 These are two separate checks: a private audience limits who can 24 00:01:28,828 --> 00:01:31,609 use the link, while view-only limits changes. 25 00:01:31,609 --> 00:01:35,433 View-only does not necessarily block downloading or copying the content. 26 00:01:36,033 --> 00:01:39,841 Enter only the address of your intended reviewer, then check the 27 00:01:39,841 --> 00:01:42,611 spelling and the account's final permission summary. 28 00:01:42,611 --> 00:01:46,766 The fictional practice files supply no real recipient and no working link. 29 00:01:46,766 --> 00:01:51,267 If you are only rehearsing the settings, stop before Send or Copy link. 30 00:01:51,267 --> 00:01:55,075 If you do share in your own workflow, confirm that person 31 00:01:55,075 --> 00:01:57,153 is permitted to receive the file. 32 00:01:57,753 --> 00:02:02,495 A selected option is not proof that the reviewer could open the file. 33 00:02:02,495 --> 00:02:06,508 After an authorized share, inspect Manage access for the link or 34 00:02:06,508 --> 00:02:09,061 named person and confirm the displayed permission. 35 00:02:09,061 --> 00:02:12,709 Ask the reviewer to test access if the outcome matters. 36 00:02:12,709 --> 00:02:16,722 Another person may already have access through a separate link or 37 00:02:16,722 --> 00:02:21,464 folder permission, so one new Specific people link does not erase earlier access. 38 00:02:22,064 --> 00:02:25,725 The downloadable checklist has the exact target state: one named 39 00:02:25,725 --> 00:02:30,484 recipient, Specific people, Can view, and no Anyone link selected for this share. 40 00:02:30,484 --> 00:02:34,878 It also separates a local practice plan from a real shared link. 41 00:02:34,878 --> 00:02:38,905 If you later need to end access, use Manage access and 42 00:02:38,905 --> 00:02:40,369 review all active grants. 43 00:02:40,369 --> 00:02:44,763 This episode does not claim that a recipient opened a demo file.