1 00:00:00,080 --> 00:00:04,372 A fictional workshop note changed after the first draft was reviewed. 2 00:00:04,372 --> 00:00:08,663 Rather than reading both documents side by side and guessing, Google 3 00:00:08,663 --> 00:00:12,955 Docs can compare two native Docs and create a third document 4 00:00:12,955 --> 00:00:14,906 showing differences as suggested edits. 5 00:00:14,906 --> 00:00:19,197 We will prepare two short practice drafts, run Compare documents, and 6 00:00:19,197 --> 00:00:23,099 verify the four meaningful changes against an independent answer check. 7 00:00:23,699 --> 00:00:26,479 Download the original and revised text files. 8 00:00:26,479 --> 00:00:32,438 The first says October twenty-second, eight forty-five, Pine Room, and a printed confirmation. 9 00:00:32,438 --> 00:00:38,396 The second says October twenty-third, nine o'clock, Cedar Room, and a digital confirmation. 10 00:00:38,396 --> 00:00:41,574 Both retain the forty-five-minute travel allowance. 11 00:00:41,574 --> 00:00:45,547 These plain-text files are preparation material; the comparison tool 12 00:00:45,547 --> 00:00:48,327 works on documents opened in Google Docs. 13 00:00:48,927 --> 00:00:52,999 In your own Drive, create one Google Doc for the original 14 00:00:52,999 --> 00:00:55,589 text and another for the revised text. 15 00:00:55,589 --> 00:00:59,291 Paste each complete practice draft into the correctly named document. 16 00:00:59,291 --> 00:01:02,992 Keep both private and do not add real client material. 17 00:01:02,992 --> 00:01:07,063 A comparison requires the second document to be available in Drive. 18 00:01:07,063 --> 00:01:12,245 Confirm their first lines so you do not accidentally compare a draft with itself. 19 00:01:12,845 --> 00:01:15,264 Open the original native Google Doc. 20 00:01:15,264 --> 00:01:18,893 Google's current help puts Compare documents under Tools. 21 00:01:18,893 --> 00:01:22,523 Choose the revised document from Drive and click Compare. 22 00:01:22,523 --> 00:01:28,168 You can set an attribution label for the suggested edits and optionally include comments. 23 00:01:28,168 --> 00:01:30,588 Our text files contain no comments. 24 00:01:30,588 --> 00:01:35,427 When Google finishes, choose Open to inspect the newly created comparison document. 25 00:01:36,027 --> 00:01:40,680 Google says the comparison creates a third Google Doc with differences 26 00:01:40,680 --> 00:01:42,372 represented as suggested edits. 27 00:01:42,372 --> 00:01:47,026 Inspect that generated file, not only the notification that comparison finished. 28 00:01:47,026 --> 00:01:52,103 Look for the changed date, check-in time, room and confirmation format. 29 00:01:52,103 --> 00:01:56,756 Docs may group nearby text changes into suggestions, so count the 30 00:01:56,756 --> 00:02:00,987 four semantic facts rather than demanding exactly four suggestion bubbles. 31 00:02:01,587 --> 00:02:05,420 The travel allowance remains forty-five minutes in both drafts. 32 00:02:05,420 --> 00:02:08,486 Confirm it is unchanged in the comparison result. 33 00:02:08,486 --> 00:02:13,086 Google's help also warns that changes to document column layout and 34 00:02:13,086 --> 00:02:16,536 table column width are not compared by this tool. 35 00:02:16,536 --> 00:02:21,136 Our plain-text example avoids that issue, but a complex real document 36 00:02:21,136 --> 00:02:25,736 needs a separate layout review before anyone treats the comparison as complete. 37 00:02:26,336 --> 00:02:30,148 The answer check lists every material field in both drafts. 38 00:02:30,148 --> 00:02:34,721 Match those values to the generated comparison before accepting or rejecting edits. 39 00:02:34,721 --> 00:02:39,295 In a private signed-in test, Compare documents created a third Doc 40 00:02:39,295 --> 00:02:43,869 with suggested edits for the changed date, time, room and confirmation format. 41 00:02:43,869 --> 00:02:47,300 The forty-five-minute travel allowance stayed the same. 42 00:02:47,300 --> 00:02:52,255 These panels remain illustrative because the signed-in interface was not in English.